Washington DC is typically 14 hours behind Tokyo. When it's 9:00 AM in Tokyo, it's 7:00 PM the previous evening in Washington DC. Japan does not observe daylight saving time, but Washington DC does.
During US daylight saving time (March to November), the difference is 13 hours. During US standard time (November to March), the difference increases to 14 hours.
Optimal meeting window: 7:00 PM - 10:00 PM DC time (8:00 AM - 11:00 AM Tokyo next day, or 9:00 AM - 12:00 PM in winter). Evening DC catches morning Tokyo.
As political capitals of two allied nations, Washington and Tokyo maintain constant diplomatic communication. The Japanese Embassy on Massachusetts Avenue is one of the largest in DC, and bilateral relations drive significant business travel.